Epic/App Training
Beaker Lab for Epic
Go Live: February 27, 2022
Beaker is Epic’s lab module. It is being integrated into Aspirus Health's Epic EMR because we currently have 68 labs in our clinics and hospitals that currently require 171 interfaces, enter/edit workflows and scanning to make lab results available in the patient’s chart in Epic.
Beaker will simplify all this and allow us to provide better patient care by integrating with the Epic suite of applications, streamlining interfaces, and allowing the laboratory to expand its outreach business.
See Related Communications
Refer to the Aspirus intranet for additional Beaker information
Clinical Super Users
What is a Super User?
A super user provides support for providers and nursing staff in their department before, during, and after go-live to ensure the continuing success of the Epic implementation. A super user works with Clinical Informatics, Department leadership, and Other Optimization teams to:
- Serve as a first point of contact for providers and nursing staff with daily Epic workflow questions
- Increase communication between providers, nursing staff and Clinical Informatics/optimization team
- Educate staff about Epic changes/upgrades
- Test Epic applications and help with Epic workflow changes/upgrades
Super User Training
Super User Kickoff training has been completed. Super users received training prior to all other staff and, are expected to assist with the Classroom Demo and Q&A Sessions for their clinical users. **Excludes Rev Cycle
Rev Cycle Training Modes
| Training Modes |
Description |
How will I obtain my training? |
| Pre-Requisites |
Prerequisites may be required before attending class.
Video Demonstrations – Aspirus Developed E-Learnings.
|
Assigned through HealthStream |
| Instructor-Led Training |
WebEx virtual classroom training. |
Assigned through HealthStream |
| Specialty Workflow Training |
Additional recordings and/or HealthStream modules for specialty workflows. |
Assigned through HealthStream |
| Appointment Conversion |
Participate in appointment conversion to familiarize users with system navigation and workflows. |
TBA |
Clinical Training Modes
| Training Modes |
Description |
How will I obtain my training? |
| Pre-Requisites |
Prerequisites will be required prior to attending class. Failure to complete prerequisites will result in classroom time being rescheduled.
Video Demonstrations:
- Epic Released eLearnings
- Aspirus Developed eLearnings
|
HealthStream* Auto Assigned via the To Do Tab |
| Instructor-Led Training |
In-Person training sessions that reviews common workflows you will be using. Your instructor will be virtual while Super User support you in person. |
HealthStream* Auto Assigned via the To Do Tab Register for a session |
| Personalization Labs- Providers |
Required session with trainer- Enroll in 2-factor authentication, Create templates, Personalize your workspace, review workflows- ECT!!! This session will be key to Go Live Success |
|
| Playground |
Strongly Encouraged. Access the Epic “Playground” through Citrix Workspace to work through guided practices and after class materials |
|
Epic Access after Training
- Verification of training is required before access to Epic is granted at the Go Live.
- If an employee does not attend the Go Live training, they will be required to attend New Employee training prior to obtaining security.
Past Registration & Training Details
Registration is now open in HealthStream for in-person training that is taking place now in anticipation of the December 1 transition. Multiple sessions of classroom training are being offered during the following timeframes:
Registration
9/24-11/14 |
- Providers must register for their in-person training first and then personalization sessions
- Surgical nurses must attend Hospital Nurse training first
|
|
Training
10/4-11/14 |
- Complete pre-requisites in HealthStream before attending classes
- Attend in-person training
- Access PLY for after-class practice
- Super users will support classes
|
|
Provider Personalization Labs
10/18-11/14 |
- If you attend Clinic and Hospital Provider classes, you must attend the IP/OP personalization lab
- Anesthesia and ED Providers have their own personalization lab sessions
|
|
| Go-Live |
December 1
All training must be completed prior to 12/ 1 for access to Epic. Visit the Go Live page for more details on what to expect.
|
Access HealthStream | Please send all training questions to: EpicGoLive12.1TrainingRequest@aspirus.org
Based on roles-end users are auto assigned a curriculum. This curriculum includes Pre-Requisites and In-Class Class offerings. To register for an in-class session that fits your schedule, click Enroll and select the session that works best from the listed Class offerings.
NOTICE: The completion of all assigned curricula is required prior to accessing Epic on December 1. Employees that haven’t completed the training by November 30 will not have access on December 1.