Job aids and access information related to the December 1, 2021 systems integration are listed within each area below based on the application/system they are associated with. You can also use the search option available on this page to search all available job aids and frequently asked questions.
Calendar & Meetings
Description: Aspirus uses Microsoft Outlook for calendars and scheduling meetings.
Key Information:
- You will access your e-mail via Citrix
- Your email will start to sync one week prior to close. It is anticipated that the first five months of email will be available immediately upon close.
- Your calendar items will be synced upon the completion of the email sync. This should occur on the same day, but it could vary by individual.
- Review any meetings occurring after Aug. 1 as they will need to be updated or recreated with Aspirus email addresses.
See "Webex & Webex Teams" below for additional info on virtual meetings.
Citrix & Two-Factor Authentication
Access Workspace
Description: Citrix Workspace is the gateway into the Aspirus network for access to applications and file servers. Citrix will be utilized to access commonly used Aspirus applications until your location is fully integrated into Aspirus’ IT systems. Two-factor authentication may be required for most applications due to this remote connectivity, which will require you to have your phone available to receive the necessary authentication prompts from the applications you are signing in to.
Related Job Aids:
File Server: Tablacus
Replaces: Google Drive/Local Share Drive
Access: Via Citrix Workspace
Description: Aspirus manages its own file server network and the location in which most files are saved is commonly referred to as the "Y-Drive." Within the Citrix Workspace, you will access files through the application called Tablacus/
Related Job Aids:
Global Human Resources (GHR)
Replaces: People Soft
Access GHR
Description: Aspirus HR Portal for benefit enrollment, employee information and more.
Related Job Aids:
Halogen
Access: Via Citrix Workspace
Description: The Halogen portal provides access to employee goals, journaling and annual performance appraisals.
HealthStream
Replaces: My Learning
Access HealthStream
Description: Online portal for completing training, annual competencies and other education.
Key Information:
- Complete your initial onboarding
- Additional onboarding will be released on Aug. 1 via HealthStream
Related Job Aids:
Kronos & Timekeeping
Access via Citrix Workspace
Description: The Kronos portal is used to access your timecard information and record days in which you use your paid time off.
Key Information:
Lawson Financials
Access via Citrix Workspace
Description: The Lawson S3 portal is used by some departments like Finance and Supply Chain for reporting and other financial needs.
Microsoft Office
Replaces: Google Suite
Access: Via Citrix Workspace
Description: Aspirus uses Microsoft Office programs for word processing and other common tasks. Applications include Microsoft Word, Excel, Outlook, PowerPoint, etc.
Related Job Aids:
New Leader Orientation
Leaders new to Aspirus can use refer to the job aids below to become more oriented on common tasks and responsibilities.
Related Job Aids:
Outlook Web Access (Email)
Replaces: Gmail
Access: Via Citrix Workspace
Description: Outlook Web Access is the web-based version of the Microsoft Outlook email application. Until all locations are fully integrated with native versions of Outlook on your computers, you will need to use Outlook Web Access for your email and calendar needs.
Key Information:
- You will access your e-mail via Citrix
- Your email will start to sync one week prior to close. It is anticipated that the first five months of email will be available immediately upon close.
- Your calendar items will be synced upon the completion of the email sync. This should occur on the same day, but it could vary by individual.
- Review your personalized distribution lists and any meetings occurring after Aug. 1 as they will need to be updated or recreated with Aspirus email addresses.
Related Job Aids:
Phone Systems
Description: Your phone number will not change with the transition.
Related Job Aids:
Policies
Policies can be accessed in two systems:
OnBase
OnBase is a document management system that will temporarily store all your local (site) policies until they can be fully integrated into Aspirus. Job descriptions are also accessible via OnBase.
Access via Citrix Workspace
PolicyStat
Online database of Aspirus policies & procedures. All Aspirus system policies will be located within PolicyStat.
Access PolicyStat
Related Job Aids:
SafetyZone
Replaces: Quantros (Safety Event Manager)
Access SafetyZone
Description: Online reporting portal for compliance, safety and other events.
Related Job Aids:
Service Now & IT Tickets
Description: Like Ascension, Aspirus uses Service Now to submit and manage IT support requests. Until you are fully integrated, you should continue to use the Service Now application through Ascension for all IT needs.
Related Job Aids:
Webex & Webex Teams
Replaces: Zoom & Google Chat
Access: Via Citrix Workspace
Description: Cisco Webex is the application used by Aspirus for virtual meetings. All employees will be able to attend Webex meetings via the link received in your email/calendar when a meeting is scheduled. New employees from Ascension may have limited access to schedule Webex meetings and Aspirus IT will work with individuals and leaders to expand access as needed. Webex Teams offers instant messaging and workspaces to share, create, and interact with team members.
Related Job Aids: